General Guidelines

SEPARATE forms available for ABSTRACT SUBMISSION of Instruction course, Free Paper/E-Poster & Videos.
Always mention your AIOS Membership number & Instruction Course/Free Paper/E-Poster/Video Code number in all your future correspondence.
Clearly mention if Instructor is not an Ophthalmologist. Non Ophthalmologists are also welcome as programme participants.
Change of Instructors/title/topics/duration is NOT possible once the course has been submitted. The Maximum number of Instructors allowed for any course is four Instructors per awarded course.
Type the author and co-authors names exactly as as they appear in the AIOS records.
Enter the AIOS Membership number wherever required. Click www.aios.org to see the AIOS membership number.For successful submission the abstract form must be filled in all respects. The names,AIOS membership nos, e-mail ID & mobile number of your coauthors /coinstructors must be filled in correctly.
If your membership no. is 4 digits, please include 0 (Zero) before your no.(Example: A01234). If you enter your membership no. as A1234 or A-1234 it will not be accepted
While submitting online, please check your complete mailing address, Email id., Mobile number etc., are filled. All communications from the Scientific Committee will be ONLY BY EMAIL. No communication will be sent by post. Hence, ensure that you have entered email ids which you and your co-instructors are regularly accessing.
After successful online submission you will get an acknowledgement with IC/FP/VT Code No. immediately. If you don’t receive any acknowledgement, it means the submission is NOT successful. In that case please recheck to ensure complete & accurate filling up of all sections and resubmit.
As a policy, we do not allow any change in presenters/authors. In case of any unavoidable circumstances, for any change written permission should be obtained atleast 3 weeks before the conference from the Chairman �C Scientific Committee, by the chief author.

TYPE OF PRESENTATION

Select the type of presentation you wish to make from the drop down box.

SUBJECT CLASSIFICATION

Please select the single category you feel most appropriately covers your topic from the drop down box.

Understanding and Compliance with Society Policies

PERMISSION TO RECORD

The Society plans to record presentations and discussions at the Annual Meeting. The unedited tapes may be made available for purchase and the proceeds used to support Society programmes. By your submission it is understood that you give the Society permission to record your presentation. Videos may be copied in toto and become the property of the AIOS and may be made available for purchase.

ACADEMIC PIRACY

The concerned defaulter will be suspended for 3 years and again if piracy is reported for a second time he or she will be suspended for 10 years. Apart from this the name of the defaulter will also be published in the circular of the general secretary, AIOS website and abstract book

ABSENCE WITHOUT INTIMATION

After accepting to be a Chairman, Cochairman, Convenor, Moderator, Judge or speaker in a particular session absenting yourself without valid reason and intimation to the scientific committee will be viewed most seriously. This causes the greatest disruption & dissatisfaction among the delegates. So please do not commit yourself to any involvement unless you are certain to adhere to it.

Reproduced below is the ruling passed by Governing Council, Managing Committee and General Body at AIOC 2010 Kolkatta :

"Absence of Chairpersons/Discussants/Judges/Speakers during Scientific Sessions of annual AIOS Conference:

In case the Chairman, Co-Chairman, Convenor, Co-Convenor, Moderator, Discussant, Judges or Speakers is absent during their session without prior intimation, their names will be printed in the next AIOS Newsletter. Intimation regarding absence must be made at least one week before the Conference except in emergencies with reasons for being absent to the Chairman, Scientific Committee-AIOS. Chairman, Scientific Committee-AIOS shall not consider the absentee members for any presentation or faculty position in the next annual Conference of AIOS".

Both the Governing Council & the Scientific committee have instructed the Chairman, Scientific Committee to strictly enforce this rule irrespective of the person involved. If there is even the remotest possibility of your not honouring the commitment made because of any unforeseen circumstance you must withdraw from the commitment by intimating the Chairman-Scientific committee at least 3 weeks before the commencement of the conference. Otherwise we will be left with no choice but not to consider the absentee for any presentation or faculty role in the next year.

PRESENCE AT SESSIONS FOR THE COMPLETE DURATION

It is often noticed that the faculty tend to walk away in the middle of the session once their presentation is over. This may be because of commitments in some other session. We do our best to avoid involvement of the same person in more than one place at the same time, though this may not be entirely possible considering the number of sessions & delegates involved. However every speaker & faculty member is expected to be present throughout the duration of their session for any interaction with the audience. If there is any unavoidable commitment they are expected to leave only with the permission of the Chairperson of that session.

MOBILE PHONES

Please switch-off your mobile phone when you are entering any halls or attending a session. Kindly keep your mobile in silent mode once you enter the Conference venue.