Guidlines for Free Papers / E-Posters / Videos

LAST DATE FOR ABSTRACT SUBMISSION FOR PAPERS, E-POSTERS & VIDEOS: 31ST MAY 2011
Each PRESENTING AUTHOR can submit only 2 each of Free Papers/E-Posters/Videos.
Not more than 3 co-authors are allowed in a paper/E-Poster/video.
Free Paper duration is 6 minutes only .
All free paper/E-Poster/ video awards will be given to the presenting author only.
If presenting author is not a ratified member, that paper/E-Poster/video will not be considered for evaluation and any AIOS award.
No change in presenting author is allowed during free paper and video semi-final/final sessions.
Institution / hospital affiliation and doctor��s name in the title or abstract should not be mentioned and will lead to automatic rejection.
Scientific abstracts must have at least one Society Member as an author or co-author.

E-POSTER, PAPER AND FILM PRESENTERS SEND PHOTOGRAPHS AND CV TO EDITOR, PROCEEDINGS �� AIOS

(aioseditorproceedings@gmail.com)

If you have presented a paper, E-Poster or a film please send your short CV with a color passport photograph to the Editor Proceedings, for inclusion in the next proceedings. The CV should contain the year of passing, College, University, Important Awards (maximum 3), Current position held, and any important past post held.

SCIENTIFIC PAPER OR SCIENTIFIC E-POSTER

The scientific committee suggests that the ��Paper or E-Poster�� option provides the author with optimum opportunity to present his or her work. If this option is selected, the abstract will be considered, first as a paper, & if not accepted, it will then be evaluated as a E-Poster. However, if only ��paper�� is selected, and the abstract is not accepted as a paper, it will not be considered as an E-Poster.

ELECTRONIC-POSTERS (E-Posters)

An E-Poster is an electronic version of the traditional boards, and is displayed on monitor screens using Power Point slides. E-Poster may include text, figures, tables and images and NO video/animations.

Selected E-Poster can be viewed any time during the conference. A specific time slot will not be required. Simply use one of the computers located in the video/e-poster area at a time convenient to you. You will be able to view all electronic posters as frequently, and as often as you wish. A Link to upload selected E-Posters will be made available and the same will also be uploaded in the website.

GUIDELINES FOR ELECTRONIC-POSTERS PRESENTATION

E-Posters should consist of a maximum of 12 Microsoft PowerPoint slides, including title slide and offering information on the following topics:
   Introduction
   Material and Methods
   Discussion
   Conclusion
Use Time New Roman or Arial fonts.
Use the first slide to show the title of the E-Poster and the authors information.
Font should be no smaller than 18 points.
Maximum of 120 words on each slide.
Use a plain background without patterns or dark colors.
Use clear headings and leave spaces between sections.
Pictures and graphics should be clearly labeled and described.
Pictures and graphics should be of good quality.
Text should not be obscured by images.
Remember that simpler posters are always more attractive and easier to read.
Do not fit too much information on one slide.
Correct spelling and punctuation make your poster more attractive and informative.
E-Posters should contain no video clips/animation files.
The file should be not more than 5 MB (more than this size, it will be rejected automatically).

SCIENTIFIC E-POSTER

Scientific E-Posters, in general, have the following characteristics:

Are presented by individuals rather than by organizations
Present scientific material, usually new information
Do not solicit members, or promote an organization

HYDE PARK

Submissions accepted as Scientific E-Posters may be read in the Hyde Park sessions(for 5 minutes only) if registered with the Chairman Scientific Committee. Only the first 35 requests will be accepted. In case a large number of requests are received, selection will be made on a first come first served basis. Hyde Park entries will be given a certificate of presentation as a Paper but will NOT be eligible for any Award for the paper other than the eligibility for the E-Poster.

ADDITIONAL INFORMATION FOR VIDEO ABSTRACT SUBMISSION

Last date for abstract Submission online: May 31, 2011.
Send 3 CDs of the video (with voice) in MPEG1 format with VT code number to the office of ��Chairman, Scientific committee�� on or before June 30, 2011.
All videos should not exceed 10 minutes duration.
Video film category (Select the appropriate one that best describes your submission from the drop down box):

We will not have a formal screening of selected videos but Kiosks (touch screens) / Play stations will be arranged, where all selected videos will be loaded and the delegates can come and watch the same at their convenience throughout the duration of the Conference so that this will give maximum exposure of all the selected videos.

Selected TOP videos will be screened for C.S.RESHMI AWARD in an exclusive Video session.

VIDEOS will be judged according to educational value, originality, and expert use of the medium.

No VIDEOS will be returned. Editor, Proceedings needs them for inclusion in the proceedings CD. Hence keep a copy for your record and send. Don��t send the original.

ABSTRACT

If accepted as a paper for the Society programme, the full text of the presentation must be emailed to the Chairman �?Scientific Committee [copy marked to Editor Proceedings �?aioseditorproceedings@gmail.com ] by the stipulated deadline as mentioned in the acceptance letter.
Articles published or submitted for publication in peer reviewed journals will not be accepted and it must be declared that this work has not been published in any peer reviewed journal.

BEST PAPERS TO IJO FIRST

All the SELECTED BEST PAPERS from each session should be submitted to IJO[editor@ijo.in] first for possible publication. The authors cannot submit the selected BEST PAPERS to any other journal unless it has been rejected by IJO after the peer review process. The final decision about the article by the “Editor-IJO�?will be taken within 6 months after the submission. If the authors have already submitted it elsewhere for consideration for publication, they must declare the same. The paper can be presented but will not be considered for “Best paper of the session award.�?/p>

SCIENTIFIC PROGRAMMES

The Scientific Committee has developed a checklist for abstract preparation with the objective of assisting prospective programme participants in preparing the best possible abstract for submission. All abstracts are considered equally for acceptance and the quality of the abstract is the single most important factor in the committee��s decision. Please follow the checklist to assist you.

CHECKLIST FOR ABSTRACT CONTENT

Is the title descriptive of the abstract? Does the title avoid gratuitous statements and irrelevant information?
Studies barely under way or in which the outcome may be inconclusive should not be submitted.
Scientific abstracts will be evaluated without the knowledge of the name or affiliation of the author. Thus, identifying phrases within the title and abstract itself are not allowed and will result in automatic disqualification of the abstract without evaluation.
Does the abstract contain a concise statement which can be evaluated by an impartial observer, covering the following:
(a) Why did you do the study?
(b) What did you do?
(c) What did you find?
(d) What does it mean?
Abstracts with statements such as, ��will be done��, ��is underway��, ��will be analysed�� will be discussed�� or ��No data / Insufficient data" - to prove the results, wrong methodology and data acquisition, period of study not given, not enough subjects to draw the conclusion cannot be accepted.
Proof read your abstract? Conciseness, clarity, and care in the preparation of your abstract are important considerations in the Scientific Committee��s deliberations. Misspellings and typographical errors do a disservice to your scientific work. If accepted, your abstract will appear exactly as typed.
Is your abstract within the character limit?

IMPORTANT INFORMATION

PLEASE SEE GENERAL GUIDELINES FOR FURTHER IMPORTANT INFORMATION.