General Guidelines for Oral Presentations


A. Presentation Standards

  • The official language is English. All presentations must be in English.
  • An electronically generated presentation using Microsoft PowerPoint (Version 97/2000/2003/2007) is the standard. No other format will be accepted.
  • The projection will be on a single screen. There will be no capability for dual screen or simultaneous video projection on a second screen.
  • Video clips should be embedded in your PowerPoint presentation with appropriate animation commands. It is suggested that you program your presentation to start the video with the advancement of the concerned slide.
  • Mike & PC will automatically switch off after 6 minutes for Free Papers. The use of personal laptops is not allowed during Free paper presentations.
  • Please submit your PowerPoint presentation on a labeled PC-compatible CD or a USB 2 compatible storage device. Remember to include in the same CD/USB device the individual video clips that you may have embedded in your presentation.
  • Usage of personal laptops is allowed during presentations other than Free papers. However it is entirely the responsibility of the presenter to ensure that the presentation opens & runs without a hitch. Appropriate trial runs & checking in the preview room is necessary to avoid any hitch. Preloading the presentation in the preview room will avoid any confusion.

B. Preview Room

  • The room is well equipped to preview your presentation, modify it, and copy it. Trained audiovisual staff will assist you with any needs that you may have regarding your presentation. Please check your presentation well ahead of time in the Preview Room, make changes if necessary, and save it on the CD/USB devise.
  • All the Presentations must be handed over in the Preview Room the previous day.
  • The preview room will function from 3-6 pm on the day before the conference & on the conference days from 7 AM to 6 PM.
  • Presentation can be submitted in absentia by your co-author/representative

C. The Session Room Environment

  • Every hall will have two lecterns. The presenter must go and stand in front of the vacant lectern while the previous author is still presenting.
  • The lectern is equipped with a lectern microphone, laser pointer, light, slide advancement control (or a laptop), and timer warning.
  • Please reach the auditorium at least 15 minutes before the beginning of your session and get familiarized with the stage and lectern setting.
  • Please meet your chairpersons before the session begins and introduce yourself.
  • DO NOT exceed your allotted time for presentation.
  • Presentations exceeding the time limit may not be considered for an Award.
  • Change of Presenter, without the permission of the Chairman Scientific Committee, may not be considered for an Award.
    If you are not a member or a non-ratified member, before presentation, please inform the Chairman & Co-Chairman to indicate the same in the mark sheet. If the paper presenter is a non-member or non-ratified member, that paper will NOT BE EVALUATED/ MARKED and not eligible for any AIOS AWARD.